Administrative Support V - Physician Recruitment/Retention Coordinator
Your Opportunity:
Join a team dedicated to shaping the future of academic family medicine in Calgary. In this role, you’ll lead physician recruitment and retention for three Academic Family Medicine Teaching Clinics and the Academic Medicine & Health Services Program. You’ll be the first point of contact for prospective physicians, guiding them through opportunities, licensure requirements, and onboarding. Reporting to the Academic Department Manager, you’ll manage full‑cycle physician recruitment: posting roles, screening candidates, coordinating interviews, supporting hiring processes, and ensuring a smooth transition into practice. You will collaborate closely with medical leaders and clinic teams to understand staffing needs, streamline processes, and improve the candidate experience. You’ll also represent the department at career fairs and conferences, helping attract top talent locally and nationally. Prescence at each of the department's clinics is expected on a regular recurring basis. If you thrive in a fast‑paced, relationship‑focused role and want to make a meaningful impact on physician workforce development, this opportunity is for you.
Description:
As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Classification: Administrative Support V
- Union: AUPE GSS
- Unit and Program: Academic Department of Family Medicine
- Primary Location: Sheldon M Chumir Health Centre
- Location Details: Eligible to work hybrid (on/off site) within Alberta
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 27-FEB-2026
- Employee Class: Regular Full Time
- Date Available: 16-MAR-2026
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $28.45
- Maximum Salary: $34.60
- Vehicle Requirement: Driver's License, Vehicle Required
Completion of post-secondary education (e.g. certificate in office or business administration).
Additional Required Qualifications:5 years of experience in a physician support role. Experience with Clinical or Academic ARPs. Experience with Academic Medicine. A demonstrated pattern of professional and personal development. Effective communicator with strong organizational skills. Proficiency in Microsoft 365, including Word, PowerPoint, Excel, and Forms. Client focused with a commitment to providing quality services. Demonstrated ability to collaboratively lead groups through change. An enhanced understanding of systems thinking. Proven ability to foster collaborative partnerships and relationships to achieve organizational goals within a unionized environment. Strong track record in establishing and maintaining effective working relationships with internal and external stakeholders.
Preferred Qualifications:Knowledge or experience with medical staff recruitment in Alberta. Experience with Taleo and e-People. 3 years of project coordination experience. Experience creating promotional materials. Quality improvement experience related to health systems within a primary or acute care focus.
